Ethics Statement of the 2018 Joint AAZV/EAZWV/Leibniz-IZW Conference
Treatment of Animals
The key purpose of our three organisations, AAZV, EAZWV, IZW is to advance the science of zoo and wild animal health, welfare and conservation. Our vets and researchers are committed to the humane care and treatment of all animals. Any procedures in which animals are subjected to painful or harmful conditions must be justified and must be approved by an Animal Care and Use Committee. Authors submitting information for dissemination at our conference, on our website or in our journal must demonstrate in their abstracts and papers that the knowledge gained was of sufficient value to warrant such treatment. Questionable abstracts and papers will not be accepted, and authors will be asked to account for their actions. Authors must be aware of, and adhere to, all laws, treaties and regulations currently applying to their work.
The AAZV/EAZWV/IZW deeply values the professional reputation of their members and partners and hold that preserving the confidence of the membership is critically important so that they may freely discuss the results of their professional work and experiences, trust that their fellow members will not divulge inappropriate information, and openly interact with colleagues without fear of malicious exposure. Deception or any other acts that deliberately compromises this trust and thus the advancement of our profession are unacceptable and contravenes the mission of AAZV/EAZWV/IZW, their annual conference, and various communication tools.
Unauthorized Use of Information/Data.
The taking of still photographs and making of audio or video recordings at our joint conference is subject to the guidelines in Appendix A.
The unauthorized use of any AAZV/EAZWV/IZW conference materials, listserv postings, sponsored professional activities, and other member services without the expressed, written permission of AAZV/EAZWV/IZW would be a violation of trust.
The AAZV/EAWV and IZW are committed to diversity and inclusion in all aspects of the profession so that we can best serve our members and the animals in their care. We are committed to actively promoting and maintaining diversity and inclusion in our membership, leadership, and organization, and educating our members regarding the value of diversity and inclusion. This commitment embraces the value of our members' varied backgrounds, including but not limited to race; ethnicity; physical and mental abilities; gender; sexual orientation; gender identity or expression; parental, marital, or pregnancy status; religious or political beliefs; military or veteran status; and geographic, socioeconomic, and educational backgrounds. We have a zero-tolerance policy both in our organizations and at the annual conference for harassment in any form regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, or political affiliation. Violations by any member or participant at the AAZV/EAZWV/IZW Conference may result in expulsion from the organization and/or possible ban from future AAZV/EAZWV/IZW events.
Any member of the AAZV/EAZWV found to be in violation of the values laid out in this statement, as reviewed by the AAZV Executive Committee or EAZWV board as appropriate, may have their membership permanently revoked and be prohibited from attendance at AAZV/EAZWV professional meetings and conferences, and/or may have other member benefits revoked. Any non- member in attendance at the annual conference found to be in violation of that trust as reviewed by the AAZV Executive Committee and EAZWV board may be ejected from the conference without refund and prohibited from future conference attendance and membership and may possibly be the subject of legal action.
Appendix A: Taking of Photographs and making of audio and video recordings during the joint conference.
The taking of still photographs and making of audio or video recordings at our joint conference is subject to the guidelines below:
Taking of photographs
Photographs may be taken by participants within the conference venue's public areas, such as lobbies and corridors (excluding poster areas), provided that such activities do not disrupt the activities or movements of participants or the security provisions of that area.
Lecture halls, meeting and workshop rooms: No individual or entitiy – including a presenting author – may photograph, electornically record or broadcast any portion of the conference without prior written consent of the organising team.
In the case of professional/commercial photographers accompanying a Party or observer organization delegation, the Party or observer organization is requested to identify such person(s) on their delegation list, and provide information on the purpose of the photographic assignment. Once approved by the secretariat, the professional/commercial photographer will be assisted by conference staff on site to complete their assignments, including an escort by conference staff into meeting rooms or other areas should this be requested.
Making of video and audio recordings
Video and audio recordings by participants in public areas, such as lobbies and corridors (excluding poster areas), may be undertaken provided that such activities do not cause disruption to the activities or movements of participants or security provisions of that area. Those making recordings should, in advance, seek the permission of those they wish to record.
The making of audio and video recordings by Party or observer organization delegations during open and closed official meetings and in designated high-security zones is not permitted. The conference organising team may provide audio and video recordings for all official open plenary sessions in audio format and webcast on the Internet. Speakers who do not wish to be recorded will be excluded. Anywebcast recordings will be made available after the conference througha closed conference web page.